South African quality assurance systems are thus best described as formal management systems developed to strengthen the different sectors within businesses.  South African quality assurance systems are intended to raise standards of work and to ensure everything is done on a consistent basis.  South African quality assurance systems define certain expectations that all companies striving towards better quality should meet. 

Find below the different stages to be followed by companies seeking to implement South African quality assurance systems:

• Reach an agreement on standards 

This involves the expectations from everyone involved, ranging from management to employees to end users.

• Carry out a self-assessment

This involves drawing a comparison between how well you are doing against the above mentioned expectations.

• Draw up a plan of action 

This involves everything that needs to be done, who will do it, how it will be done, and when.

• Implement the plan

This involves doing the work.

• Review what has been done 

This involves inspecting the changes that have been made and whether or not they have made the difference you were hoping to achieve.

What are the different RynMag Management Systems?

Find below the different Management Systems offered by RynMag.

• RynMag LI

The RynMag LI was designed especially for the Small industrialist who has less than 20 personnel. The system is compact but comes with all documentation to assist you in setting up your Health & Safety System.

• RynMag AI

The RynMag AI was designed especially for the Automotive Sector and particularly for the business with less than 20 personnel.

• RynMag 181

The RynMag 181 Management System cuts the cost of Health & Safety, Environment, and Quality Management.

The RynMag 181 management software is:

1. Desktop based, ideal for more compact organizations as well as

2. Server based for the larger corporation.

• RynMag 182

The RynMag 182 was designed especially for the Small industrialist who has less than 20 personnel and would want to compile site files for working on other premises apart from their own.  The system is compact but comes with all documentation to assist you in setting up your Health & Safety System.  

• RynMag Retail

The RynMag Retailer was designed especially for the South African Retail Sector, and particularly for the business with less than 20 personnel.

Quality management software in South Africa is automated in such a way so as to connect all departments within companies that wish to be ISO-compliant.  RynMag’s unique range of quality management software in South Africa is able to connect each phase in a product’s development lifecycle with every department in a given company.  This enables everyone an opportunity to provide valuable feedback.  Automated routing, with escalation, ensures the rapid responses to inputs needed from other departments.  By utilizing quality management software in South Africa, quality can be built into products.  This subsequently eliminates the need to force quality assurance onto every department within the company, like the engineering, manufacturing, and sales & marketing departments, to name but a few. 

With years of experience in automating quality management software in South Africa in various ISO manufacturing environments, RynMag Management Systems has developed integrated quality management software in South Africa that combines industry best practices with the flexibility to meet every customer’s unique needs.

What are the different RynMag Management Systems?

Find below the different Management Systems offered by RynMag.

• RynMag LI

The RynMag LI was designed especially for the Small industrialist who has less than 20 personnel. The system is compact but comes with all documentation to assist you in setting up your Health & Safety System.

• RynMag AI

The RynMag AI was designed especially for the Automotive Sector and particularly for the business with less than 20 personnel.

• RynMag 181

The RynMag 181 Management System cuts the cost of Health & Safety, Environment, and Quality Management.

The RynMag 181 management software is:

1. Desktop based, ideal for more compact organizations as well as

2. Server based for the larger corporation.

• RynMag 182

The RynMag 182 was designed especially for the Small industrialist who has less than 20 personnel and would want to compile site files for working on other premises apart from their own.  The system is compact but comes with all documentation to assist you in setting up your Health & Safety System.  

• RynMag Retail

The RynMag Retailer was designed especially for the South African Retail Sector, and particularly for the business with less than 20 personnel.

Electronic ISO document management systems are computer programs that indexes and then stores company records.  These types of ISO document management systems allow information to pass electronically to other geographies without having to print, mail, or fax.  ISO document management systems store the information with the help of electronic images which means the electronic documents can be accessed by many employees at the same time.  ISO document management systems are thus very similar to content management systems that are most often used to store procedures or work manuals.

ISO document management systems that are effective are non-negotiable for any business seeking ISO certification.  ISO document management systems are one of the basic requirements to acquire and subsequently maintain ISO certification.  Anyone active in the field of ISO certification and quality management will realize that one of the most challenging tasks is to build a mechanism in which procedure documents are managed and reviewed on a periodic basis.  The only proper way to do this is with ISO document management systems.

What are the different RynMag Management Systems?

Find below the different Management Systems offered by RynMag.

• RynMag LI

The RynMag LI was designed especially for the Small industrialist who has less than 20 personnel. The system is compact but comes with all documentation to assist you in setting up your Health & Safety System.

• RynMag AI

The RynMag AI was designed especially for the Automotive Sector and particularly for the business with less than 20 personnel.

• RynMag 181

The RynMag 181 Management System cuts the cost of Health & Safety, Environment, and Quality Management.

The RynMag 181 management software is:

1. Desktop based, ideal for more compact organizations as well as

2. Server based for the larger corporation.

• RynMag 182

The RynMag 182 was designed especially for the Small industrialist who has less than 20 personnel and would want to compile site files for working on other premises apart from their own.  The system is compact but comes with all documentation to assist you in setting up your Health & Safety System.  

• RynMag Retail

The RynMag Retailer was designed especially for the South African Retail Sector, and particularly for the business with less than 20 personnel.

• ISO 9001 software will ensure that the correct internal and external audits are scheduled and implemented, as well as that all non-conformances are assigned and fully resolved.

• ISO 9001 software will ensure that accurate policies and procedures are deployed in a professional manner and through the correct consultancy and ratification process, in order to comply with all relevant legislation.

ISO management systems are in any organization supplemented by certain internal requirements that are in some cases site or industry sector specific.  ISO 9001 software usually provides a number of integrated applications to meet these quality imperatives. 

Companies should select the most appropriate applications offered by ISO 9001 software to meet their immediate quality needs, and add other applications to the integrated quality environment as the initiatives change in scope or scale.  RynMag’s unique range of ISO 9001 software offers features that will make a big difference both to the cost of compliance and the benefits your company receives from the legislation.

Whether your requirements are dictated by internal processes, external legislation, or by client requests, the ISO 9001 software offered by RynMag Management Systems have all the appropriate applications to meet your company’s specific needs.

What are the different RynMag Management Systems?

Find below the different Management Systems offered by RynMag.

• RynMag LI

The RynMag LI was designed especially for the Small industrialist who has less than 20 personnel. The system is compact but comes with all documentation to assist you in setting up your Health & Safety System.

• RynMag AI

The RynMag AI was designed especially for the Automotive Sector and particularly for the business with less than 20 personnel.

• RynMag 181

The RynMag 181 Management System cuts the cost of Health & Safety, Environment, and Quality Management.

The RynMag 181 management software is:

1. Desktop based, ideal for more compact organizations as well as

2. Server based for the larger corporation.

• RynMag 182

The RynMag 182 was designed especially for the Small industrialist who has less than 20 personnel and would want to compile site files for working on other premises apart from their own.  The system is compact but comes with all documentation to assist you in setting up your Health & Safety System.  

• RynMag Retail

The RynMag Retailer was designed especially for the South African Retail Sector, and particularly for the business with less than 20 personnel.

How does Risk Management Software work?

Risk management software identifies the risks associated with a given set of assets within the company and subsequently communicates this risk to management.  This is usually done via on-screen dashboards.  Risk management software collects data across the enterprise IT system, and then indicates where risks are present.  Risk management software also helps companies to manage their IT risk through things like notifying them of security breaches.  Risk management software might also remind companies to update their security when certain events take place.  Risk management software supports business continuity by identifying potential and actual IT breakdowns.

How do Businesses go about Implementing Risk Management Software?

In order to effectively implement risk management software, companies must be willing to introduce some changes from an IT perspective.  Companies will need to spend money on linking separate systems to ensure overall risk can be monitored at a central point.  Risk management software involves using communications technology that can adequately link the systems together in a way that makes sense of all the risk data.  Apart from the technology integration, risk management software will also compel businesses to put a price on their risk, so the data can be of use.  Overcoming different attitudes concerning risk in different departments should be overcome before spending on and investing in risk management software.    

What are the different RynMag Management Systems?

Find below the different Management Systems offered by RynMag.

• RynMag LI

The RynMag LI was designed especially for the Small industrialist who has less than 20 personnel. The system is compact but comes with all documentation to assist you in setting up your Health & Safety System.

• RynMag AI

The RynMag AI was designed especially for the Automotive Sector and particularly for the business with less than 20 personnel.

• RynMag 181

The RynMag 181 Management System cuts the cost of Health & Safety, Environment, and Quality Management.

The RynMag 181 management software is:

1. Desktop based, ideal for more compact organizations as well as

2. Server based for the larger corporation.

• RynMag 182

The RynMag 182 was designed especially for the Small industrialist who has less than 20 personnel and would want to compile site files for working on other premises apart from their own.  The system is compact but comes with all documentation to assist you in setting up your Health & Safety System.  

• RynMag Retail

The RynMag Retailer was designed especially for the South African Retail Sector, and particularly for the business with less than 20 personnel.

The top five myths relating to Quality Management Software are listed below:

• Myth no. 1: Only Technical Personnel can use Quality Management Software

A common misconception concerning quality management software is that anything relating to software must be dealt with by the company’s technical team.  This subsequently gives rise to this myth that only IT departments/technical personnel of companies can handle and use quality management software.  However, there are numerous quality management software programs which are designed for everyday users who are familiar with internet usage; programs designed to be user-friendly.   

• Myth no. 2: Risk of losing data with Quality Management Software

A well-known myth associated with quality management software systems involves the perception that the electronic storage of data is somehow riskier than retaining paper versions of the data.  In contrast, quality management software is far safer than any other methods of documentation.  For example, with quality management software you can create a backup of all your data every day, therefore ensuring that your data is always safe and secure.  The same does not apply to a paper based system.

• Myth no. 3: Implementing Quality Management Software can have a negative impact financially

Due to the demand for quality management software, the competition has increased amongst vendors.  This benefited companies, seeing as they can now select quality management software at affordable prices.  The myth surrounding quality management software having a negative impact financially on companies thus holds no truth.  Many vendors now even offer less-expensive, cost effective quality management software through services such as on demand/SaaS, where the software is hosted on the vendor’s server for a small monthly fee.  In addition, this reduces the cost of ownership by over 60% and makes the implementation thereof possible in a much shorter time period. 

• Myth no. 4: Quality Management Software is  only for big companies

The fourth myth surrounding quality management software involves that it is designed and meant only for large organizations with multiple sites.  However, in such a competitive environment, where the smallest of things can help companies gain a competitive edge over their competition, it is mandatory for every organization to track and control documents, manage non-conformances, and adhere to regulatory requirements with the help of quality management software.  No matter the company size, amount of locations or number of employees, all companies must demonstrate the highest standards and quality to auditors if they are to be certified to a standard that meets industry regulations, as well as customer demands.  Achieving these goals can be easy with quality management software, as it ensures continuous improvement, critical information security, issue visibility, quick problem resolution, and fast regulatory approvals in order to effectively and efficiently market new products.

• Myth no. 5: Poor to no return on investment on Quality Management Software

When considering using quality management software, senior management will usually question its potential return on investment.  In contrast to the myth that suggests that quality management software are a poor return on investment, various studies actually indicate that using quality management software can save administrative time, reduce printing costs, improve production cycles, speed up change control processes, and improve speed of response – all of which adds up to a considerable return on investment.  Depending on the scope of implementation, quality management software can offer return on investment in as little as 12 months.

Find below the general requirements of the ISO 9001 Quality Management System:

• Documentation

To fully comply with ISO 9001 quality management system, certified companies that offer services or products must possess documented statements of a quality policy that contains the quality objectives.

• Quality Manual

Companies seeking ISO 9001 quality management system certification must be in possession of a quality manual.  A quality manual contains the scope of the ISO 9001 quality management system and related documented procedures to address all quality related issues.

• Control of Documentation

Control of documentation is important to ensure that all related ISO 9001 quality management system documents are approved before being issued.  When control of documentation is applied, it is easy for all documentation to be kept up-to-date.  When changes are made, revisions must be resubmitted for approval.

• Management Responsibility

ISO is only responsible for putting the ISO 9001 quality management system together, not for auditing companies as well.  Companies implementing the ISO 9001 quality management system may perform a self-audit, but in most cases companies want to be certified as compliant.  To achieve this, the business management practices of companies need to be reviewed by an independent quality system certification company.  An independent assessment is perceived to be much more credible.

• Avoiding Multiple Audits

Companies can eliminate costly and numerous audits through the institution of ISO 9001 quality management system certification.  Meeting the ISO 9001 quality management system certification requirements allows for a known set of rules to be followed within a business. 

• Measurement and Analysis

The monitoring, measurement, analysis and improvement processes regarding the ISO 9001 quality management system need to be planned and implemented to demonstrate conformity to product requirements, ensure conformity of the ISO 9001 quality management system, as well as continually improve the effectiveness of the ISO 9001 quality management system.  This includes determination of applicable methods, including statistical techniques, and the extent of their use.

• Continual Improvement

Continual development and improvement of guidelines are essential if a company is to remain compliant with the ISO 9001 quality management system standard.  This also ensures that corrective and preventative measures are in place to deal with any nonconformity that may arise.

Requirements of a Quality Manual

The Quality Manual of an organisation should include the following:

• The scope of the quality management system, including details of, and justification for, any exclusions;
• The documented procedures established for the quality management system, or reference to them; and
• A description of the interaction between the processes of the quality management system.

Quality Manual Format and Content

It should be noted that the format of the quality manual has no specific guidelines. It is left to your organisation to decide on the structure of the document to best support your organisation’s objectives.

Below is the content that makes up the Quality Manual:

• The quality policy of the organisation;
• An explanation concerning the documentation structure of the organisation;
• Policy statements to demonstrate the intention of management to comply with ISO 9000 requirements. All areas of the ISO 9000 standard should be covered by these policy statements. It should thus include:

* How management is expecting company operations to function?

* Who is responsible for implementing these expectations?

* Where and when the policies are applicable within the organisation?

* What interdependencies exist between functions and processes?

• Reference should be made to the company’s “second tier” operating procedures;
• Management representatives should be assigned who are responsible for quality in the organisation; and
• A description of the set-up of the organisation.

The quality manual does not contain any confidential/proprietary information and is therefore made available to third party auditors and customers.

You should ensure that a clear distinction is made between the contents of the quality manual and the operating procedures. The quality manual defines the intention of management for operation of the quality system, while the operating procedures define how these intentions are implemented within the organisation.

Primary Uses of the Quality Manual

The primary uses of the quality manual include:

• Communicating management’s expectations for quality to the organisation;
• Demonstrating the organisation’s compliance with ISO 9000 requirements; and
• Serving as a measure for compliance to management’s expectations for:

* Customer Audits;

* Internal Audits;

* ISO Registrar Audits.

Development of the Quality Manual

Several steps are involved during the development stage of the Quality Manual:

• Listing policies that are to be written;
• Listing second-tier operating procedures that are cross-referenced to policies;
• Drafting policies based on ISO 9000 requirements;
• Input from all departments is necessary;
• Identifying quality system inadequacies;
• Determining the structure and the format of the of the manual;
• Publishing the first draft of the manual; and
• Formal review, approval, and release.

Requirements of a Quality Manual

The Quality Manual of an organisation should include the following:

• The scope of the quality management system, including details of, and justification for, any exclusions;
• The documented procedures established for the quality management system, or reference to them; and
• A description of the interaction between the processes of the quality management system.

Quality Manual Format and Content

It should be noted that the format of the quality manual has no specific guidelines. It is left to your organisation to decide on the structure of the document to best support your organisation’s objectives.

Below is the content that makes up the Quality Manual:

• The quality policy of the organisation;
• An explanation concerning the documentation structure of the organisation;
• Policy statements to demonstrate the intention of management to comply with ISO 9000 requirements. All areas of the ISO 9000 standard should be covered by these policy statements. It should thus include:

* How management is expecting company operations to function?

* Who is responsible for implementing these expectations?

* Where and when the policies are applicable within the organisation?

* What interdependencies exist between functions and processes?

• Reference should be made to the company’s “second tier” operating procedures;
• Management representatives should be assigned who are responsible for quality in the organisation; and
• A description of the set-up of the organisation.

The quality manual does not contain any confidential/proprietary information and is therefore made available to third party auditors and customers.

You should ensure that a clear distinction is made between the contents of the quality manual and the operating procedures. The quality manual defines the intention of management for operation of the quality system, while the operating procedures define how these intentions are implemented within the organisation.

Primary Uses of the Quality Manual

The primary uses of the quality manual include:

• Communicating management’s expectations for quality to the organisation;
• Demonstrating the organisation’s compliance with ISO 9000 requirements; and
• Serving as a measure for compliance to management’s expectations for:

* Customer Audits;

* Internal Audits;

* ISO Registrar Audits.

Development of the Quality Manual

Several steps are involved during the development stage of the Quality Manual:

• Listing policies that are to be written;
• Listing second-tier operating procedures that are cross-referenced to policies;
• Drafting policies based on ISO 9000 requirements;
• Input from all departments is necessary;
• Identifying quality system inadequacies;
• Determining the structure and the format of the of the manual;
• Publishing the first draft of the manual; and
• Formal review, approval, and release.