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An effective Internal Mine Health and Safety Management System Audit is seen as a solid foundation and growth engine for your mining company. An Internal Mine Health and Safety Management System Audit has the ability to present a number of benefits to your mining company if performed properly. However, two important factors which play a crucial role in the outcome of the Internal Mine Health and Safety Management System Audit are a qualified internal auditor, as well as total commitment from the mining company’s top management. The mining company should at all times strive towards the improvement of operational excellence through the identification of areas of improvement, which includes present or future non-conformances.

Internal Auditing Guidelines used to conduct an
effective Internal Mine Health and Safety Management System Audit:

 

  • Identify the requirements from the Mine Health and Safety standard applicable to the department being audited. Verify compliance of all of them;
  • Ask for a SOP. The SOP will either be in editable or non-editable form. It is usually in pdf form, but if paper based, it should be stamped as a controlled copy;
  • Clearly identify the input and output of the SOP;
  • Present a description of the process in SOP. This description should cover in depth what the department being audited does regarding that process;
  • As mentioned in the reference document part of the SOP, reference documents should be available and subsequently followed;
  • A check should be done for other documents used (those which does not form part of SOP);
  • Verify a quality objective list. Ensure that all quality objectives are measurable and time bound;
  • Check awareness of the HOD, process owner, and other employees regarding the quality policy and quality objectives;
  • A plan should be intact regarding the achievement of quality objectives;
  • Tracking of quality objectives/health and safety objectives should take place. Achievement data should thus be available to compare against each objective;
  • Take notes while busy auditing;
  • Summarize all the findings. Also enquire about NC’s if any;
  • Share all the findings with the auditee. It is very important to gain approval of the NC from the auditee. The NC report, together with objective evidence, should then be prepared and again be laid before the auditee; and
  • Schedule follow-up meetings with the auditee to make sure actions are taken within a predetermined time frame.
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