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  • Properly plan the Mine Health and Safety Management System. Carefully consider the objectives of the mining company, the structure of the mining company, the requirements of the relevant standard, and identified compliance gaps.
  • Define the policy statement. Ensure that it is written in your language, it is user-friendly, and is unique to your mining business.
  • Define the processes (both core and support) and their interaction.
  • Document the core processes in flow chart form.
  • Document the core sub-processes together with the necessary work instructions.
  • Document the necessary support processes, which include document control, purchasing, and training.
  • Identify system performance metrics (i.e. cost of poor quality); baseline and commence data gathering and analysis should also be identified.
  • A document distribution system should be established in order to make system documents available to certain people.
  • Train/orient the work force in the general aspects of the Mine Health and Safety Management System, as well as in those aspects of the Mine Health and Safety Management System which are more specific to their jobs.
  • Audit the Mine Health and Safety Management System internally. This will ensure that it is understood, implemented, as well as compliant with the Standard.
  • Have an initial management review.
  • Select a registration body.
  • The mining company should undergo a registration audit.

Factors affecting the Implementation Period of a
Mine Health and Safety Management System:

 

  • The degree to which top management is really committed to the implementation of a Mine Health and Safety Management System.
  • Resources availability. Can staff be freed up to spend time on the Mine Health and Safety Management System?
  • Whether or not important deadlines need to be met.
  • The type, size, and configuration of the mining company.
  • The mining company’s compliance status once the implementation process gets under way.
  • The extend to which the mining company is “system oriented”, as well as the extend to which the current level of processes can be used in the Mine Health and Safety Management System.
  • The number and magnitude of health/safety hazards and risks.

Steps taken to ensure a smooth Mine Health and Safety Management System Implementation:

 

  • Before the implementation of a Mine Health and Safety Management System takes place, you need to be sure of your decision. Apart from being expensive, it is at times difficult to implement a Mine Health and Safety Management System which adds value to your mining company and which works well (is effective). You should also realize that the implementation process takes time. However, once successfully implemented, it acts as a tool to help run the mining company better and so secure continual improvement.
  • Always ensure that top management is fully supportive of the Mine Health and Safety Management System at all times.
  • A Service Provider (SHER-Q Management Consultants) and project manager should be appointed. The Service Provider and project manager should have the support of both top management and co-workers. Additionally, the project manager should possess adequate knowledge about mining company history, mining company processes, and mining company people.
  • It is extremely important to implement the Mine Health and Safety Management System for the following reasons: (i) to fit your mining company; (ii) to comply with the specific needs of your mining company; and (iii) to ultimately meet your goals.
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