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In order to stay ahead of your competitors, you constantly need to be on the lookout for new ideas.  Cutting edge technology is one such factor.  Because more and more people are getting technologically advanced, the IT gurus are not alone anymore when it comes to understanding the newest quality management software.  Managing quality and processes manually is extremely difficult without the correct tools and may lead to many problems.  These usually include delays in project timelines, poor customer satisfaction, a lack of team motivation, and poor resource allocation.  In order to address these and other issues, the use of quality management software is highly recommended to save both time and costs.

The top five myths relating to Quality Management Software are listed below:

  • Myth no. 1: Only Technical Personnel can use Quality Management Software

 

A common misconception concerning quality management software is that anything relating to software must be dealt with by the company’s technical team.  This subsequently gives rise to this myth that only IT departments/technical personnel of companies can handle and use quality management software.  However, there are numerous quality management software programs which are designed for everyday users who are familiar with internet usage; programs designed to be user-friendly.

  • Myth no. 2: Risk of losing data with Quality Management Software

 

A well-known myth associated with quality management software systems involves the perception that the electronic storage of data is somehow riskier than retaining paper versions of the data.  In contrast, quality management software is far safer than any other methods of documentation.  For example, with quality management software you can create a backup of all your data every day, therefore ensuring that your data is always safe and secure.  The same does not apply to a paper based system.

  • Myth no. 3: Implementing Quality Management Software can have a negative impact financially

 

Due to the demand for quality management software, the competition has increased amongst vendors.  This benefited companies, seeing as they can now select quality management software at affordable prices.  The myth surrounding quality management software having a negative impact financially on companies thus holds no truth.  Many vendors now even offer less-expensive, cost effective quality management software through services such as on demand/SaaS, where the software is hosted on the vendor’s server for a small monthly fee.  In addition, this reduces the cost of ownership by over 60% and makes the implementation thereof possible in a much shorter time period.

  • Myth no. 4: Quality Management Software is  only for big companies

 

The fourth myth surrounding quality management software involves that it is designed and meant only for large organizations with multiple sites.  However, in such a competitive environment, where the smallest of things can help companies gain a competitive edge over their competition, it is mandatory for every organization to track and control documents, manage non-conformances, and adhere to regulatory requirements with the help of quality management software.  No matter the company size, amount of locations or number of employees, all companies must demonstrate the highest standards and quality to auditors if they are to be certified to a standard that meets industry regulations, as well as customer demands.  Achieving these goals can be easy with quality management software, as it ensures continuous improvement, critical information security, issue visibility, quick problem resolution, and fast regulatory approvals in order to effectively and efficiently market new products.

  • Myth no. 5: Poor to no return on investment on Quality Management Software

 

When considering using quality management software, senior management will usually question its potential return on investment.  In contrast to the myth that suggests that quality management software are a poor return on investment, various studies actually indicate that using quality management software can save administrative time, reduce printing costs, improve production cycles, speed up change control processes, and improve speed of response – all of which adds up to a considerable return on investment.  Depending on the scope of implementation, quality management software can offer return on investment in as little as 12 months.

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