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Not only does a job description play an important role in assisting with human resource planning, but it also provides prospective employees with a description of specific job expectations and functions. A job description also serves as the starting point for employee recruitment. A job description is usually a two-to-four-page document which outlines the requirements and details of a specific position. An overview of the job as well as specific duties that the job entails is provided in the job description.

What is the Significance of a Job Description?

Apart from supplying a prospective employee with details regarding the job, a job description can also be used as a tool for human resource departments and managers. The human resource department makes use of a job description to recruit for vacant positions or to restructure positions or departments within the organization, while managers utilizes a job description during the evaluation of an employee’s performance.

What Details are included within a Job Description?

Regardless of the type of job, any job description contains standard information, which includes job title, job duties, job overview, pay grade, necessary skills or certifications, preferred/required education, preferred/required work experience, and physical requirements. Some organizations even require an employee’s signature as proof that he has been presented with and subsequently reviewed the job description.

Are there any Considerations with regards to a Job Description?

It is important to note that not each aspect concerning a job will be included within a job description. A job description should thus only be used as a general guide by human resource departments, managers, and prospective employees.

What is the Review Process concerning a Job Description?

It goes without saying that job descriptions should be reviewed and edited periodically as job duties change or evolve over time. In addition, present employees should even be allowed to review their job descriptions on an annual basis.

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